Privacy Policy

EFFECTIVE DATE: AUGUST 2026

The Brisbane Educational Support Team / Parent Teacher Organization (BEST/PTO) respects your privacy and is committed to protecting the personal information of our school community members, volunteers, donors, and website visitors. This Privacy Policy outlines how we collect, use, store, and safeguard your data when you visit thebestpto.org or interact with our services.

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1. Information We Collect

We only collect personal information that you voluntarily provide to us or that is automatically gathered through standard website functionality:

• Contact Information: Names, email addresses, phone numbers, and physical mailing addresses provided when you complete website forms, register as a volunteer, or subscribe to our newsletters.

• Donation & Financial Data: Online donations are processed through our secure non-profit partner platforms (e.g., Zeffy). BEST/PTO does not directly store or process credit card numbers or banking credentials on our web servers.

• Volunteer & Event Registration: Information submitted when signing up for PTO events, committees, or volunteer shifts.

• Technical & Analytical Data: IP addresses, browser types, and general browsing interactions collected automatically via essential cookies and site performance analytics.

 

2. How We Use Your Information

BEST/PTO uses collected information solely to fulfill our educational support and community-building mission:

• Sending district and campus-specific PTO newsletters, event announcements, and meeting notices.

• Coordinating volunteer activities, room parent rosters, and committee operations.

• Processing tax-deductible donations and generating donation acknowledgments or tax receipts.

• Responding to parent, teacher, or community inquiries submitted via our contact channels.

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3. Information Sharing & Service Providers

We do not sell, rent, trade, or share your personal information with third parties for commercial or marketing purposes.

We may share data with trusted software platforms and service providers strictly as necessary to operate our digital infrastructure, subject to confidentiality standards:

• Cloud & Communication Infrastructure: Providers offering secure cloud storage, administrative email management, and organizational workflows (e.g., Google Workspace).

• Web Hosting & Marketing Distribution: Hosting platforms (e.g., Wix) and specialized bulk email distribution services used to deliver PTO newsletters and announcements.

• Financial & E-Commerce Partners: Non-profit donation platforms (e.g., Zeffy) and online storefront solutions (e.g., Etsy) used for spirit wear fulfillment.

As our technology stack evolves, we may engage additional third-party tools to support operations, provided they maintain aligned privacy and data security standards.

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4. Email Communications & Opt-Out

BEST/PTO complies with standard email communication practices. Subscription to our newsletter or general mailing list is voluntary. All automated marketing and organizational emails include a clear, one-click "Unsubscribe" link at the bottom of the message to allow you to opt out at any time.

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5. Cookies and Tracking

Our website utilizes standard functional and analytical cookies to ensure proper page display, navigation features, and basic performance monitoring. You can manage or disable cookies through your individual browser settings.

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6. Your Choices & Data Removal Requests

You have the right to review, update, or request the deletion of your personal contact information from our databases at any time:

• Email Preferences: Unsubscribe from mailing lists directly via the link in any automated newsletter email.

• Data Deletion Requests: To request complete removal of your volunteer records or contact details, send an email to privacy@thebestpto.org with the subject line "Data Removal Request". Our webmaster team will process your request promptly.

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7. Privacy Contact

If you have questions regarding this Privacy Policy or our data management practices, please contact our privacy administrator at:

Brisbane Educational Support Team / PTO
Attn: Privacy Administrator / Webmaster
PO Box 461
Brisbane, CA 94005
Email: privacy@thebestpto.org